Payroll and Benefits Manager


Website Union University

Job Summary

This position is responsible for managing all payroll functions; administering employee benefits; and providing general professional support with Human Resources functions, projects, and activities.

Reports to: Director of Human Resources

Supervises: N/A

Essential Job Functions

Payroll Administration

  • Manage, with support from the Accountant, the payroll processing for monthly (exempt) employees, biweekly (non-exempt) employees, adjunct instructors, and student employees on a pre-scheduled basis. Pre-note direct deposit information weekly. Process tips for applicable students every two weeks. Process annual awards payroll and additional special payrolls as needed.
  • Complete onboarding of new employees including background checks, computer access, I-9 completion, etc. Enter new employee information into Colleague payroll system.  Manage the position assignment process.  Register new employees in US Department of Homeland Security Everify system and the State of Tennessee Unemployment Insurance system.  Conversely, offboard employees as terminations occur.
  • Process employee payroll changes in a timely manner, including salary adjustments, position changes, status changes, email/computer access, terminations, etc.
  • Manage payroll deductions for insurance benefits, health savings accounts, flexible spending accounts, retirement contributions, garnishments, ministers’ housing allowance, etc.
  • Process and balance quarterly reports with state and federal organizations, including 941 reports and match quarterly reports with year-end reports for processing of W-2s. Maintain employee relationships and dependents in Colleague system for correct 1095C information at year-end.  Respond to audit requests as required.

Benefits Management

  • Manage all employee benefit programs including health insurance, dental insurance, long-term disability insurance, life insurance, accident insurance, voluntary insurance products, and retirement plans.
  • Maintain TurnKey system for employee benefits, including new hires, changes, retirees, terminations and any updates to employee selections. This must be maintained all year for open enrollment and for coverage and billing with vendors.
  • Conduct new employee benefits orientation sessions and coordinate open enrollment activities.
  • Answer employee questions concerning benefits and assist as needed with claim problems. Follow-up on claims issues with appropriate carriers.  Maintain benefit records.
  • Conduct the following annual audits: GuideStone audit, Workman’s Comp audit, State of Tennessee audit, and the annual audit. Provide information for other reports as requested.
  • Coordinate the annual Health and Benefits Fair, with support from the HR team.
  • Manage, with support from the Accountant, all employee leave records, including accruals and usage.

Human Resources Support 

  • Administer the attendance and leave records of qualified employees. Record submitted absences from monthly and biweekly employees maintaining up-to-date information of the employee’s leave balances.
  • Post OSHA, discrimination, and minimum wage posters in prominent locations around campus.
  • Manage all printed and electronic employee records, including personnel files, benefits files, and payroll records. Oversee the document imaging processes and its integration with the Colleague system. Maintain the utmost confidentiality and privacy for employee records in compliance with the Health Information Privacy Practices Act (HIPPA), inclusive.  Respond to audit requests for employee records.
  • In coordination with the Associate Vice President of Human Resources, receive research and respond to questions regarding Human Resources. Apply and administer established Human Resources policies and procedures.
  • Provide professional support to HR activities and complete special projects as assigned.

Minimum Qualifications

Graduation for an accredited college or university with a bachelor’s

degree in business, accounting, human resources, or related field and three years of professional human resources, payroll, or accounting/bookkeeping experience; or an equivalent combination of education and experience.  Preference will be given to applicants with payroll processing and benefits administration experience.

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University’s Identity, Mission and Core Values, and articulate a Christian worldview in their work and life.

Knowledge, Skills, and Abilities

Knowledge of:  State and Federal employment laws, payroll accounting principles, employee benefit plans, and general personnel practices.

Skills in:  Presenting new employee orientation material, responding to employee and management questions related to payroll, benefits, and human resources programs.

Ability to:  Conduct research into benefit issues and problems, and process detailed periodic payrolls.

Physical Requirements

The work performed by this position is of a general office/administrative nature.  It requires the ability to type, file, and communicate on the telephone and in writing.  Work performed does require some walking on campus, extended periods of time sitting, and some daily instances of bending, stooping, and carrying items typically under ten pounds.

The above description is not intended to be an “all-inclusive” list of the duties and responsibilities of the job described nor are they intended to be a complete listing of the skills and abilities required to do the job.  Rather, they are intended only to describe the general nature of the job.  The incumbent in this position is expected to perform other duties as assigned.

To apply for this job please visit