Chief of Staff of the Office of the President


Website Southwest Baptist University


The Chief of Staff oversees major projects and initiatives, serves on committees, responds to internal and external concerns and constituents, and – in collaboration with Vice President of Marketing and Communications – develops, coordinates, and assesses the President’s high-impact communications. As an advisor and collaborator, the Chief of Staff will ensure that the voices of our many stakeholders are brought together to build unity within the University, to keep the President’s Office focused on the university’s mission and initiatives and to prioritize the President’s daily activities.

This highly visible leadership role requires an individual with outstanding interpersonal skills, including diplomacy, tact, and integrity. The successful candidate must be politically astute, a highly capable communicator, a servant-leader dedicated to the mission of public higher education for the state, region and beyond, and eager to help transform the university into the leading national Christian university.

The successful candidate must be highly organized and detail-oriented, thrive within a complex environment, be capable of carrying fast-paced change forward, all while simultaneously keeping the President’s Office focused on the University’s mission and strategic initiatives. The successful candidate must have a proven track record of building collaborative relationships across organizational lines and with key constituencies in the broader community. Above all, this person must demonstrate the highest ethics and confidentiality inherent in such a position.

Essential Job Duties

  • Serve as a member of the President’s executive cabinet, direct and/or coordinate high-level initiatives and programs.
  • Serve as a liaison and provide oversight to internal staff and/or external contributors to guide successful outcomes. Monitor and evaluate impact and results, and report on progress to the President and executive cabinet.
  • In partnership with appropriate offices and leaders, coordinate the President in terms of local, regional, and national engagement, visibility, and philanthropic activities.
  • In collaboration with the Marketing and Communications team, draft speeches and correspondence for the President, as well as working on press releases and other publicity and marketing
  • Represent the President and the University both locally and nationally. Keep abreast of community, regional, state, and national events, and issues relative to the University’s interests.
  • Develop written and creative materials including correspondence, strategic proposals, annual reports updates on priorities to the President.
  • In partnership with the Executive Assistant, serve as a primary resource to prioritize the time and schedule of the President.
  • Assist the President in convening groups to gather information, develop briefing materials and coordinate key priorities and projects.
  • Perform research and policy review for projects and initiatives. Oversee transfer of projects to other stakeholders as appropriate.
  • Provide independent analysis and judgment in prioritizing situations needing attention and take steps to ensure projects are moved forward and tracked for progress through completion.
  • Independently handle high level or sensitive queries, concerns, and requests on behalf of the President. Utilize university-wide resources as needed to solve problems and mediate disputes.
  • Serve as the President’s liaison with Vice Presidents, Deans and other Senior Directors and Administrators and in the broader community. Establish and maintain strong collaborative relationships with Vice Presidents, across the University and with external constituents.
  • Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained, and compliance is upheld with applicable laws, regulations, policies and procedures.
  • Serve as a liaison and collaborator with colleagues across SBU to further advance and elevate the University’s mission and strategic initiatives.
  • Regular attendance and punctuality
  • Sets an example of a Christian lifestyle for students, staff, and faculty
  • Commitment and adherence to Southwest Baptist University’s Principles and Expectations

Position Requirements


  • A Bachelor’s degree
  • At least 5 years of experience from which comparable knowledge and skills can be acquired is required.
  • Familiarity with Microsoft Office products


  • Substantial work experience with an organization’s chief executive and senior management team
  • A Master’s degree
  • Experience collaborating, engaging, and communicating with high profile external constituents
  • Proven ability to work in a dynamic, fast paced work environment
  • Excellent communication and editing skills in verbal, written and presentation formats
  • Experience with strategic planning, assigning project metrics and the implementation and monitoring of key initiatives
  • Strong interpersonal skills with the ability to interact with diverse internal and external constituents
  • Demonstrated political savvy and discretion

Work Environment

  • Must be able to work in a typical office environment.
  • Must be available to work varied hours and attend activities away from the office.
  • Must be able to operate standard office equipment such as a personal computer, fax machine, photocopier, etc.

Physical Abilities

  • Occasionally move about the office to access file cabinets, office machinery, etc.
  • Frequently communicates with faculty, staff, students and parents who have concerns. Must be able to exchange accurate information in these situations
  • Constantly operates a computer and other office productivity machinery, computer, printer, phone.
  • Must be able to remain in a stationary position up to 50% of the time
  • Regularly required to sit, talk and hear.  Visual ability is needed to view and analyze reports and data.
  • Must be physically able to move about and work conventions and speak in front of large groups
  • Must maintain a valid Missouri Driver’s License and a clean driving record.
  • Must be able to operate a motor vehicle and get in and out of the vehicle frequently during each shift.
  • Must be able to exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects.
  • Must be able to travel long distances by car and commercial airplane.

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